Your data room software is a unique due diligence software that gives structure, organisation and ease of use to a complicated and protracted process. During M&As, tenders and capital raising, as well with other corporate events a large number of documents have to be viewed to make an informed decision. It takes a long time to go through all the information and it can be prone to mistakes.

Thankfully, there are several crucial features that will help to make the process of reviewing much more efficient. One of the most helpful features is a powerful Q&A feature that allows you to add comments, questions and answers in real-time to all documents in a data room. Other security features include fence view screen www.yourdataroom.org/due-diligence/ locking, screen locking, and encryption. These options will prevent unauthorised access, and lower the risk that cyberattacks or security breaches could occur when sensitive data is removed from your firewall.

Granular permission settings are another essential feature. They can be applied to folders, roles and documents. For example, you may want to restrict viewing or downloading of spreadsheets to certain users only and also provide the option to viewers to make notes of their own.

If you are looking for more advanced features, you should choose a provider that can provide you with custom security controls. For instance, iDeals allows you to add a custom watermark to every document and to set multiple user permissions including ‘view only’ modes fencing view and screenshot blocking remote wipe, and up to eight levels of document access control. It also has built-in redaction and can be used in a variety of languages.