A secure data room is a digital space with enhanced security features which are used for storing and sharing confidential documents in sensitive transactions such as M&A or due diligence. Secure data rooms are utilized by many organizations across different industries to ensure compliance and protect sensitive information from cyber-attacks and other threats.
A secure data room typically features two-factor authentication. It also allows you to see the IP address that is associated with the device, as well as the location from which users are logging into. You can also https://securedataroom.net/5-top-vdr-features-that-save-your-time/ set granular access permissions for what documents and activities users are allowed to do. Some of the most advanced secure data rooms allow you to restrict access to specific files using an individual link or password. This may stop users from sharing documents that they have visited.
Encryption in transit and at rest is an additional security feature. This will ensure that even if the server hosting data is compromised, accessed data won’t be readable by non-authorized parties. Virtual data rooms can also utilize a zero trust private content network to make this available to other applications and workloads, ensuring that even the most sensitive data is protected on devices, including email managed file transfer, application programming interfaces (APIs), and web forms.
Many of the secure data room providers allow users to add digital watermarks. These are visible when you view PDF documents online, but is easily removed using an application like Adobe Acrobat. The addition of watermarks can be beneficial to identify if a downloaded document is one that has been altered.